For Team Managers

Manager-focused overview of team productivity features, workflow management, and administrative capabilities.

As a manager, your primary goal is to empower your team to do their best work. This guide shows you how Luklak provides the tools to build efficient workflows, gain clear visibility into progress, and eliminate the operational friction that slows your team down.

Your Core Concept: Function Creates Space

Before you can manage any work, you must understand the most important relationship in Luklak: a 📋 Function creates a ⏹️ Space.

Think of it like this:

📋 Function = The Blueprint

This is the master design for a process. While architects often create the initial, complex blueprint, the no-code nature of Functions means you have the power to modify and adapt them as your team’s needs evolve.

⏹️ Space = Where work happens

This is the actual environment you launch from a Function. It’s where your team collaborates on 🧊 Objects. As a manager, you own and operate the ⏹️ Space.

Managing Work Within Your ⏹️ Space

Once your ⏹️ Space is live, Luklak gives you a dedicated toolkit to enhance productivity.

Customizable Workflows

Take control of your process. Within your ⏹️ Space, you can adjust the Workflow by adding or renaming statuses (e.g., IN REVIEW, AWAITING FEEDBACK, APPROVED) to perfectly match how your team operates.

Powerful Workviews

Gain visibility from every angle. Create and save different Workviews (List, Kanban, Calendar) to track work. Use a Kanban for progress, a Calendar for deadlines, and saved filters to create personal to-do lists for each team member.

Real-Time Dashboards

Stop chasing status updates. Build Dashboards within your ⏹️ Space to monitor your team’s KPIs in real-time. Track metrics like “Overdue 🧊 Objects” or “Tasks Completed This Week” without manual reporting.

Unified Communication

Keep conversations in context. Use Object Chat for discussions about a specific task and Space Chat for team-wide announcements. All communication is tied directly to the work, eliminating confusion from scattered chat apps.

Managing Your Team Effectively

Beyond workflows, Luklak simplifies the administrative side of managing your team.

Onboarding New Members

Quickly bring new hires up to speed. Add a new user to your ⏹️ Space in seconds and assign them a Role that instantly gives them the correct permissions to see and do their job.

Assigning Work & Balancing Load

Ensure clarity and prevent burnout. Assign 🧊 Objects directly to individuals or groups. Use dashboards to visualize team workload, easily identifying who has capacity and who is overloaded.

Setting Clear Permissions

Maintain control and security. Use Permission schemes and Roles to define exactly who can view 🧊 Objects, change their status, or access sensitive information within your ⏹️ Space.

Your First 30 Days as a Manager

Here is a practical roadmap to get you and your team started.

1. 1. Launch Your First ⏹️ Space

   Start by selecting a pre-built 📋 Function from the template library (e.g., “Team Task Management”) and launch it as your team’s new ⏹️ Space.

2. 2. Customize Your Workflow & Invite Your Team

   Review the default Workflow and adjust the statuses to match your team’s process. Invite your team members via email and assign them to the “Member” Role.

3. 3. Build Your First Team Dashboard

   Create a simple Dashboard with two widgets: one listing all OPEN 🧊 Objects assigned to the current user, and another showing a pie chart of 🧊 Objects by assignee.

What’s Next?

• Build Playbook: Creating Your First ⏹️ Space
• Platform Reference: Mastering Workviews
• User Guide: Managing Users and Groups