HRM Solution Blueprint

A unified system for streamlined human resource management.

ORGANIZATION STRUCTURE & WORKSPACES

This is a Scalable Example: The structure shown here is for demonstration purposes. You can add, remove, or rename any 📂 Area, ⏹️ Space, 📋 Function, or 🧊 Object to perfectly tailor the system to your company’s unique workflow.

Unified Organization Structure

This diagram illustrates how the HR-related functions are logically organized within a dedicated Area, enabling centralized management and security.

🏢 ACME Corporation (Organization)
│
└── 📂 Human Resources (Area)
    ├── ⏹️ Employee Records (Space)
    │   └── 📋 Function: HR Information System
    │       └── 🧊 Employee
    │
    ├── ⏹️ Recruitment (Space)
    │   └── 📋 Function: Recruitment Management
    │       └── 🧊 Candidate
    │
    ├── ⏹️ Onboarding & Offboarding (Space)
    │   └── 📋 Function: Employee Onboarding/Offboarding
    │       ├── 🧊 Onboarding
    │       └── 🧊 Offboarding
    │
    └── ⏹️ HR Requests (Space)
        └── 📋 Function: HR Request
            └── 🧊 Request

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USER MANAGEMENT

Account Management

The system will utilize two types of accounts to distinguish between actions taken by employees and those performed by automated processes.

Account Type	Description	Application at ACME Corp
User Account	A standard account for team members who log in to the platform to perform their work and collaborate.	For all ACME Corporation employees.
Functional Account	A special, non-login account used exclusively by the automation engine to execute rules, ensuring a clear audit trail and consistent permissions.	A single account, [e-mail], will be created to execute all cross-functional HRM automation rules.

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OBJECT RELATIONSHIP MODEL

Parent-Child Relationships

This creates a strict, hierarchical link where a “child” object is a component of a “parent” object. It is ideal for breaking down a large piece of work into smaller, manageable tasks.

Application at ACME Corp:

Parent Object	Child Object(s)	Architectural Rationale
🧊 Onboarding Process	🧊︎ Onboarding Task	Work Breakdown: An 🧊 Onboarding Process is a complex procedure. Breaking it down into individual 🧊︎ Onboarding Tasks (e.g., “Prepare Laptop,” “Set up Payroll”) allows for clear assignment and tracking of sub-items.
🧊 Offboarding Process	🧊︎ Offboarding Task	Work Breakdown: Similar to onboarding, the offboarding process is broken down into distinct tasks (e.g., “Return Assets,” “Revoke System Access”) for accountability.

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WORKVIEWS, DASHBOARDS, FILTERS & REMINDERS

This section defines the cross-functional reporting and data aggregation tools. These components will provide HR staff, managers, and leadership with the necessary insights to make informed decisions.

Global Workviews

Workviews are pre-configured screens for day-to-day operational management, consolidating work items from various sources.

Workview Name	View Type	Data Source & Filter Logic	Audience
All Open HR Requests	List View	Source: HR Request/🧊Request Logic: Status IS NOT “Completed” AND “Rejected”	HR Department

GLOBAL LOGIC & AUTOMATION

This section details the automation rules that connect the HRM functions, now ordered chronologically to represent the entire employee journey.

Cross-System Automation

These rules connect Luklak with external applications and your company website.

Sequence	Rule #	Rule Name	Business Rationale
1	CS-01	Post Job Opening to Website	A user clicks a button on a job opening record in the Recruitment space, which sends a Webhook to your company’s website CMS to automatically publish the job listing on the careers page.
2	CS-02	Receive Candidate Application	When a candidate applies via the company website or a connected job board (e.g., LinkedIn), a Webhook sends the application data to Luklak, automatically creating a new Recruitment/🧊Candidate object with the status “New,” including their attached CV.

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ACCESS & GOVERNANCE

Tier 1: Business Privilege

This is the highest level of permission, defining a user’s maximum potential authority within the system.

Privilege Level	Assigned To (at ACME Corp)	Permission Description
Owner	CEO	Has complete control over the entire organization, including billing and ownership transfer.
Admin	Head of HR, System Administrator	Can configure all system-wide settings, manage users, and access all data.
App Manager	Senior HR Process Specialist	Can design, edit, and manage the four core HRM Functions (the blueprints).
Member	All other employees	The standard privilege for users to work within the Spaces they are granted access to.