LAIKA system blueprint

Build a unified & universal system that works for your business, not the other way around

ORGANIZATION STRUCTURE & WORKSPACES

This is a Scalable Example: The structure shown here is for demonstration purposes. You can add, remove, or rename any 📂 Area, ⏹️ Space, 📋 Function, or 🧊 Object to perfectly tailor the system to your company’s unique workflow.

Unified Organization Structure

This diagram illustrates the clear hierarchy of functional units and business object types within the system. This format places the Function (the blueprint) directly under the Space (the instance) to clarify their relationship.

🏢 LAIKA (Organization)
│
├── 📂 MARKETING (Area)
│   └── ⏹️ Marketing Campaigns (Space)
│       └── 📋 Function: Marketing Campaigns
│           ├── 🧊 Campaign
│           │   └── 🧊︎ Ad (Sub-Object)
│           └── # Add other Objects like 🧊 Events, etc.
│           
├── 📂 SALES (Area)
│   └── ⏹️ Sales & CRM (Space)
│       └── 📋 Function: CRM
│           ├── 🧊 Customer
│           │   └── 🧊︎ Demo (Sub-Object)
│           └── # Add other Objects like 🧊 Deal, 🧊 Proposal, etc.
│
├── 📂 ACCOUNTING (Area)
│   └── ⏹️ Contracts & Invoices (Space)
│       └── 📋 Function: Contract & Invoice
│           ├── 🧊 Contract
│           │   └── 🧊︎ Invoice (Sub-Object)
│           └── # Add other Objects like 🧊 Quotes, 🧊 Payment Records, etc.
│
├── 📂 DESIGN & CONSTRUCTION (Area)
│   ├── ⏹️ Project Management (Space)
│   │   └── 📋 Function: Project Management
│   │       ├── 🧊 Master Project
│   │       └── # Add other Objects like 🧊 Milestones, 🧊 Tasks, etc.
│   │
│   ├── ⏹️ Design (Space)
│   │   └── 📋 Function: Interior Design
│   │       ├── 🧊 Design Package
│   │       │   ├── 🧊︎ Floor Plan
│   │       │   ├── 🧊︎ Concept
│   │       │   ├── 🧊︎ 3D
│   │       │   └── 🧊︎ 2D
│   │       └── # Add other Objects like 🧊 Mood Boards, 🧊 Material Samples, etc.
│   │
│   └── ⏹️ Build (Space)
│       └── 📋 Function: Site Survey & Construction
│           ├── 🧊 Site Survey
│           │   └── 🧊︎ Constraint (Sub-Object)
│           ├── 🧊 Construction
│           └── # Add other Objects like 🧊 Daily Logs, 🧊 Material Requests, etc.
│
└── 📂 CUSTOMER SUCCESS (Area)
    └── ⏹️ Customer Success (Space)
        └── 📋 Function: Customer Success
            ├── 🧊 After Care
            ├── 🧊 Ticket
            └── # Add other Objects like 🧊 Satisfaction Surveys, etc.

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USER MANAGEMENT

Account Management

The system uses two types of accounts to clearly distinguish between human actions and automated system processes.

Account Type	Description	Application at LAIKA
User Account	The standard account for team members, associated with a specific person who logs into the platform to work and collaborate.	For all LAIKA employees.
Functional Account	A special, non-login account used exclusively for Universal Automation to ensure a clear audit trail.	A single account, [e-mail], will be created to execute all global automation rules.

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OBJECT RELATIONSHIP MODEL

Parent-Child Relationships

A built-in, strict hierarchy between a standard Object and its Sub-Objects. This method is best for work breakdown structures.

Application at LAIKA:

Parent Object	Child Object(s)	Architectural Rationale
Marketing Campaigns/🧊Campaign	Marketing Campaigns/🧊Ad	Work Breakdown Structure: Each Campaign is a major plan that contains multiple specific Ads.
Contract & Invoice/🧊Contract	Contract & Invoice/🧊Invoice	Financial Breakdown Structure: A Contract’s total value is broken down into multiple Invoices corresponding to payment milestones.
Site Survey & Construction/🧊Site Survey	Site Survey & Construction/🧊Constraint	Work Breakdown Structure: A Site Survey may identify and record multiple Constraints (issues to be addressed).
Interior Design/🧊Design Package	Interior Design/🧊Functional Layout, 🧊Concept, 🧊3D, 🧊2D, 🧊Revisions	Work Breakdown Structure: A master Design Package is broken down into sub-items for each phase of the design process.

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WORKVIEWS, DASHBOARDS, FILTERS & REMINDERS

This section defines the tools for aggregating and presenting data from across all functions, helping users work efficiently and enabling leadership to make informed decisions based on a holistic view of the business.

Global Workviews

These are pre-saved work screens at the global level, consolidating work items from various Spaces for operational management purposes.

Workview Name	View Type	Data Source & Filter Logic	Audience
All Active Projects	List View	Source: Project Management/🧊Project Logic: Status IS NOT “Completed” AND “Cancelled”	COO, Board of Directors, All Project Managers

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GLOBAL LOGIC & AUTOMATION

Cross-System Automation

Rules that connect Luklak with external applications and services (e.g., Website, Google, SEPAY, Email).

You can open this canvas view for better readability

Rule #	Rule Name	Business Description
CS-01	Receive Lead from Website	When a form is submitted on the website, a Webhook triggers the creation of a Sales & CRM/🧊Customer and links it to the source Marketing/🧊Ad.
CS-02	Create Google Calendar Event	A Sales user clicks a button on a Sales & CRM/🧊Customer, sending an HTTP Request via N8N to create an event in Google Calendar.
CS-04	Create Google Docs Contract	An Accountant clicks a button on a Contract & Invoice/🧊Contract, sending an HTTP Request to populate a Google Docs template with Object data.
CS-05	Log External Payment	An external payment gateway sends a Webhook upon payment, which finds the corresponding Contract & Invoice/🧊Invoice and updates its status.
CS-08	Send Concept Email to Customer	A Sales user clicks a button to automatically compose and send a personalized Email with design variables and links to the customer.

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ACCESS & GOVERNANCE

Layer 1: Business Privilege

This is the highest level of permissions, acting as the “entry ticket” to the entire system and defining a user’s maximum potential authority.

Privilege Level	Assigned to (at LAIKA)	Permission Description
Owner	CEO	The highest level. Manages billing, can transfer ownership, and holds all Admin privileges.
Admin	COO, System Administrator	Can configure everything in the system, from Global Settings to user management.
App Manager	Heads of Areas (e.g., Head of Sales, Head of Design…)	A specialized role that can design, edit, and manage Functions 📋.
Member	All remaining employees	The standard privilege for most users, allowing them to work within the Spaces ⏹️ they are given access to.